Terms and conditions
Zoe Belle Gender Collective (ZBGC) values safe, professional environments for trainers and participants. As part of delivering high quality training, presentations and workshops ZBGC recommends the following:
Prior to the session
- A phone discussion is held with ZBGC to plan strategies for a culturally safe environment.
- A staff member is nominated for a brief phone consultation about your organisation’s current trans and gender inclusive policies and practices.
- If the session has been requested due to internal incidents of discrimination or cultural safety concerns, this should be disclosed to the ZBGC training provider in advance, so any risk can be properly managed during the session.
- Human resources and/or management sends attendees details of internal complaint pathways to address any discrimination or cultural safety concerns that may not have been previously disclosed to management.
- Human resources and/or management sends communication materials to all attendees seeking to support any trans and gender diverse participants who may want to affirm their gender identity.
During the session
- A manager or senior staff member introduces the session and aligns it with policies, procedures and any diversity strategies your organisation has developed.
- A senior staff member commits to attending the entire session to develop their own knowledge, demonstrate commitment, and manage any cultural safety risks that may arise within the session.
- For longer events the host organization provides tea, coffee, snacks or lunch.
Post Session
- A senior staff member is nominated for a phone debrief to discuss ZBGC recommendations to help your organization further develop trans and gender diverse inclusive policies and practices.
- ZBGC will provide a PDF of the training, presentation or workshop and a list of resources within two weeks after the event. This material should be made available to all attendees.
- Human resources and/or management sends attendees internal and external support services including EAP, mainstream and LGBTIQA+ specialist support services such as Qlife and Rainbow Door.
Attendance
The maximum number of participants for ZBGC workshops and trainings is 40. Presentations can be provided to larger audiences. Free training sessions, or those reduced in price, must have a minimum of 15-20 registered participants. Free Youth Workshop sessions, or those reduced in price, must have a minimum of 10 registered participants. If your organization/group is not able to mobilise the minimum number of training or workshop participants, please contact us to discuss.
Room requirements
- Data projector and screen with HDMI cable or similar for a power point presentation
- Speakers or room-based sound system connected to the screen (we play videos in the training)
- Whiteboard and markers (preferably).
Room set up
We ask that the room be booked at least 30 minutes either side of the training period and set up 30-45 minutes prior to the commencement of the session. All equipment to be tested and ready for use prior to ZBGC arrival.
Accessibility
The ZBGC strives to deliver accessible and inclusive events. If any participants have accessibility needs please let us know in advance so we can make adaptations or adjustments to our workshops, training and presentations. Booking additional accessibility supports, such as Auslan interpreters, should be arranged and paid for by the host organisation.
Promotion & Intellectual Property
All advertising of the session will contain the ZBGC logo. The advertising should also include the ZBGC phone number and website details. Please note all materials produced and distributed for training and educational purposes are the intellectual property of ZBGC, unless otherwise stated.
Confirmation
We will email you two weeks prior to the session to confirm arrangements.
Cancellation
If for any reason you need to cancel the session, please let us know at least one week before the session is due to take place. Cancellations more than one week before an activity can be made without cost. Cancellations less than one week of the activity will be invoiced at 100% of the quoted price.